Recruitment for the two-year term beginning April 2021 to April 2024 has already taken place. Thank you to those who applied and those who were accepted into the RisingOaks Eary Learning Board of Directors.
Next years' recruitment will begin in January 2022
Frequently Asked Questions
- Nominees for the Board of Directors may be RisingOaks members or non-members.
- Employees, their spouses or partners, are not eligible to stand for election
The board is comprised of individuals with varying skills, expertise and experience. As you reflect on the following skills, consider your volunteer, work or other lived experiences.
- Strong communication skills
- Collaborative decision-making skills
- Effective leadership skills
- Good time management skills to ensure appropriate preparation for meetings and discussions.
- The Board also assesses its collective expertise accross a wide variety of governance competencies. This webpage (Board Recruitment) reviews the priorities for this recruitment campaign. Once your application is received, you will be asked to complete a Competency Assessment.
- When considering the competencies that you can bring to the table, consider your personal and professional life. Often we may have developed a core competency, such as advocacy, in our personal lives even though it was not a part of your job responsibilities at work or learned in school. For example, perhaps you’ve had to advocate for a child with special needs or advocated for playground equipment at your school.
- Perhaps you have a perspective that we’ve never considered before; all are encouraged to apply.
- Directors serve a two-year term with the option to stand for re-election for another term if desired. The election takes place at the Annual General Meeting on April 13, 2021.
- Committee members are also asked to serve a 2-year term.
- It is not required, but directors are encouraged to serve on a committee if they are able. Doing so leads to increased engagement, knowledge about RisingOaks and contributes to a positive board experience.
- Mandatory Board Orientation – April 27, 6:30 – 9:00 pm
- Bi-monthly board meetings; 5 per year (3 hours each), typically the 2nd Tuesday of every other month + a full day Board Development or Strategic Planning session. For the 2020-21 year, the following meeting dates have been confirmed.
- April 30, 2021 6:30 – 9:30 pm (board orientation)
- May 11, 2021 6:30 – 9:30 pm
- Sept 9, 2021 6:30 – 9:30 pm
- Oct 3, 2021 8:30 – 4:30 pm (Strategic Planning Think Tank)
- Nov 9, 2021 6:30 – 9:30 pm
- Jan 11, 2022 6:30 – 9:30 pm
- Mar 8, 2022 6:30 – 9:30 pm
- Additional video conferences may be necessary. For example the Pandemic Team – comprised of the board and senior leadership, meets every other week for 45-minutes at lunchtime via video conference. Directors are encouraged to attend. If unable, a recording will be provided.)
- Total commitment: an average of 5-8 hours per month, including meeting preparation.
- Note: participation on committees may increase this time commitment.
- Committees do the work in preparation for the board’s approval.
- The finance committee reviews monthly financial reports and does a deep dive into the budget, cross-checking budget assumptions and data.
- The governance committee develops policies, evaluates risks and supports the board in implementing its governance model.
- The nominating committee manages the board recruitment and selection process, facilitates board meeting evaluations, and manages director performance check-ins.
- The government relations advisory committee works together with the executive director to identify and act on advocacy opportunities.
- Find more information in the committee Terms of Reference available at: https://www.RisingOaks.ca/board-recruitment
- Absolutely. Committees often have a mix of directors and non-directors. This provides for well-rounded discussion and additional opportunities to engage with RisingOaks depending on member interests and time availability.
- Members, or RisingOaks parents, may apply to join the Finance & Audit and Governance committee of the Board, or management’s Government Relations committee.
- The Nominating committee is comprised only directors due to their mandate for board and director evaluation.
- Yes, directors may choose to chair a committee or assume an officer role such as treasurer, secretary, vice chair and eventually chair
There are also leadership opportunities as a mentor to new directors and to research and present key topic of interest to the board.
- Typically, board meetings would rotate between 3 or 4 of RisingOaks’ centres. The meeting location will be listed on the Board calendar and on the meeting agenda.
- Committee meeting locations may vary.
- Due to COVID-19, all board and committee meetings are being held by Zoom video conference for the time being.
- There is no financial compensation for directors or committee members.
- RisingOaks will arrange child care at the meeting location, upon request — and assuming availability of staff, for evening Board meetings. Unfortunately care is not available for committee meetings.
- Some meals may be provided in the course of board meetings.
- Complete required pre-reading in advance of meetings
- Regular attendance at prearranged meetings
- Active participation in board meetings
- A willingness to accept fiduciary responsibility
- Regular electronic communication with other board members
- Active participation in the board mentoring program. You will be assigned to a mentoring triad that meets briefly during the week before each meeting.
- Meetings are considered mandatory. Attendance is tracked and reviewed as part of our evaluation program. The Board Code of Conduct includes Meeting Protocols and requirements for Board Engagement. This document outlines the follow up procedures for missed meetings
- For more details, see: Meeting Protocols and Board Engagement Expectations
- Officers: Chair, Vice Chair, Treasurer, Secretary, Executive Director*
- Directors: up to 7 additional directors elected at the Annual General Meeting or appointed by the Board as per RisingOaks' By-laws.
- respect…member expectations.
- reflect…on organizational results.
- select...prominent leadership.
- connect…for board relations.
- direct & protect…organizational performance.
- expect…great board-management interaction
From a legal perspective, There are 11 duties of directors of a non-profit organization:
- Duty of Knowledge
- Duty of Care
- Duty of Skill & Prudence
- Duty of Diligence
- Duty to Manage
- Fiduciary Duty
- Duties as Trustees
- Investment Powers
- Delegation by Directors
- Duty of Avoid Conflict of Interest
- Duty to Act Within Scope of Authority
For example, directors must consent to fulfil their fiduciary duties. Fiduciary duty relates to acting in good faith and with honesty. It places on Board members an obligation to subvert their own personal interest, or that of any other individual or group, and act entirely in the interest of the organization upon which they serve as a Director.
More information on each can be found in Section 8 of the Board Orientation Handbook available at: Duties of Directors
- There are various forms of protection in place for directors serving on RisingOaks’ board. Two of the most important are indemnification and directors and officers
(D & O) liability insurance.
- RisingOaks pays the premiums for the D & O policy on behalf of directors. A director is entitled to confirm the amount of insurance and request a certificate of insurance.
More details about the protection of directors can be found in Section 9 of the Board Orientation Handbook.
- A 3-hour mandatory Board Orientation session will be held on April 27 (6:30 – 9:00 pm). During this session, new Directors are provided with a Board Handbook which acts as a reference document outlining key terms, processes, governance structure and more.
- Committee members will receive an informal orientation from the committee chairperson on or before their first meeting.
- Each new director will be assigned to a mentoring triad to help guide you during your first year on the Board.
- In early October, all directors will participate in a full-day Board development day. Topics for this day are determined based on the overall competency assessment and identified gaps.
- The Chair, Vice Chair, Nominating committee and Executive Director are here to guide you and help you develop as a director.
- Your application form must be signed to acknowledge consent to stand for election and to act in the capacity of director, committee member or both. As a result, you have the following options to submit your form:
- By Courier:
Place your completed, signed application in a sealed envelope and mark it Attention: Nominating Committee. Drop it off at any RisingOaks centre and the supervisor will forward it via our courier to head office.
- By Fax:
Fax your completed, signed application to 519-894-6935, Attention: Nominating Committee.
- By Email:
Print and sign your application form. Then scan it in and email it to
- By Courier:
- Nominees and new committee members will be asked to submit the following if they are selected to proceed to stage 2:
- a completed competency assessment
- a short bio to be provided to members ahead of the election
- birthdate and an email confirming that they are a Canadian resident and at arms length to other directors (as required by Corporations Canada)
- a Police Records Check to identify any convictions or current charges under the Criminal Code or Controlled Substances Act, the Criminal Code or Controlled Substances Act.
- Due to COVID-19, all records check inquires are now submitted online and may take a few weeks to process. More details will be provided to you to ensure you request the correct type of check.
- The cost of the records check is $20 (with supplied letter) and is paid for by you.
- For that one fee, you can request up to 5 original copies if you require a records check for other purposes.
- Upon receiving your application, you will receive an email from the Nominating committee to confirm its receipt. This email will remind you of the key dates and scheduled meetings.
- Around January 15, you will receive a competency assessment to complete. Deadline to return it is January 21.
- The nominating committee will meet on January 25 to review all applications received and to identify applicants to proceed to the next stage.
- A member of our nominating committee will contact you to complete a brief Phone Screen (interview) between January 26 and February 12.
- Results of the phone screens are discussed at the February 16 nominating committee meeting.
- A record check request must be submitted the week of February 16.
- Qualified applicants will be identified for the Slate of Nominees and sent to the Board for approval at their March 9 meeting.
- The Board Recommended Slate of Nominees must be released to the membership 21 days prior to the AGM (by March 23, 2021)
- Nominees will be formally presented at the Annual General Meeting on Tuesday, April 13, 2021 at 6:30 pm.
- At this time, Nominees will be introduced on stage.
- Should more nominees be presented than positions vacant, an election will be held by secret ballot.
- Those who are not elected will be given the opportunity to serve on a committee.
Thank you for your consideration. We hope to receive your application to join RisingOaks’ board or a committee soon.